Discipline Procedure


Disciplinary Procedure

Review Date: – 17th August 2013


Disciplinary matters, applying to all matters of SALLE OSSIAN. (Further referred to as the

Club), will be dealt with by the Elected Officers of the Club in the first instance and if

necessary subsequently by the Full Executive Committee and if appointed a Disciplinary


All members of the Club agree to fully comply with this code of conduct and specific codes

of conduct for their role and be bound by its terms as under noted. Disciplinary action

against Club members, including expulsion without notice, may be taken for offences of

misconduct or breach of club’s rules.

However it is recognised and accepted that every member

– Has the right to expect fair and consistent treatment

– Has the right to adequate notice from the Club

– Has the right to appeal against the Club Secretary’s judgement or Disciplinary

Committee’s decision in all disciplinary matters.

– Has the right to representation

– No member will be expelled for the first breach of Club’s rules except in cases of “gross

misconduct”. However all disciplinary actions taken by

FencingFit will be duly recorded and placed on file for reference at a future date.

1. Offences Leading to Disciplinary Action

The under noted actions by members may be interpreted by the Executive Committee to

fall within this Code. However the lists are not to be considered as fully inclusive or

covering all possible offences.

“Misconduct” is the carrying out of an offence considered to be of a minor nature (unless

frequently repeated) and will normally incur a written warning from the Elected Officers

together with a demand for full and appropriate corrective action. Examples of offences

that may be considered misconduct include: –

– Discourteous, crude or offensive behaviour at games, training session

or organised Club event.

– Conduct of an unsafe nature

– Offensive disregard for equipment or property

– Refusal to carry out reasonable instructions issued by event officials or organisers

– Failure to attend or participate in events or meetings organised by the Club

– Failure to comply with or adhere to the relevant code of conduct for their position within

the club

– Any other actions of similar gravity to the above, at the discretion of the Elected Officers.

Repetition of the above offences or failure or comply with any demands

made in writing by the Elected Officers may result in further action by the

Elected Officers involving a disciplinary hearing.

“Serious Misconduct” is the carrying out of an offence of such gravity that

in the opinion of the Elected Officers it warrants a FencingFit disciplinary hearing.

Examples of offences, which may be considered as serious misconduct include: –

– Misconduct offences above if specially grave or repeated

– Deliberate or consistent breaches of club rules

– Any attempt to achieve gains or advantage over others by unfair or

unscrupulous means

– Theft or misappropriation

– Use of threatening or abusive behaviour

– Participating in the sport whilst under the influence of drugs or alcohol

– Malicious interference with equipment or property

– Disregard for one’s own or other people’s safety

– Any other action, which in the opinion of the Club Officers may bring the sport or (insert

name of club here) into disrepute, or which left unpunished, may result in the detriment of

the Club or its members.

“Gross Misconduct” is action of such seriousness that the Elected Officers will require

the immediate expulsion of the offender from the association. The Elected Officers may by

means of an executive decision summarily expel such an offender without invoking a

disciplinary hearing. The expelled member will have the right to a disciplinary hearing as

soon as this can be arranged but will remain expelled until and unless such a hearing

overturns the executive decision. Examples of gross misconduct


– Physical violence of assault towards other persons at a Club event or

related activity, including serious threatening, intimidating or forceful behaviour

– Reckless disregard of safety and basic safety rules

– Being convicted of criminal offences involving physical violence or abuse

– Other acts that are considered to be of an extremely serious nature perpetuated against

the Club, its members or any other party.

Child Protection – if the matter relates to a child protection issue follow the

child protection procedures for dealing with a complaint then follow

disciplinary procedure after outcome has been reached. If in doubt

contact the local social services duty team for advice on how to deal with

the complaint and the offender.

Disciplinary Procedure

On receipt of a written complaint from a member, or any other fencer within the sport, the

governing body, competition organisers or any other party the Elected Officers with advice

from a Legal Advisor should they so wish, will decide whether the complaint falls within the

scope of this disciplinary code. If in their opinion it does, then the Elected Officers will

decide as to the type of offence as per (section 1) above. If the offence is considered to

be one of simple misconduct, the Club Secretary will write to the offender with a formal

written warning including the demand for an apology or other corrective action the Elected

Officers may deem appropriate. The Elected Officers will also attempt to obtain

approval for their action from the complainant. A disciplinary file will be opened by the

Elected Officers in which will be placed copies and records of the original complaint,

together with the written warning and any other correspondence. The action outlined

above will normally finalise the process unless any of the parties involved object strongly

to the Elected Officers decision in which case they may appeal directly to the Executive

Committee for a final decision. Should the complaint be considered by the Elected

Officers as one of serious misconduct, then the following procedure will be implemented: –

– The Elected Officers will appoint an Investigating Officer who will

research evidence presented and, if possible, will obtain further written

evidence, witness statements, etc.

– If necessary the Investigating Officer will consult all relevant witnesses

for supportive evidence

– Advise complainant that if a disciplinary hearing is called, then the

complainant and all relevant witnesses will be obliged to attend and

give evidence. (Non attendance at a hearing will only be allowed in

extenuating circumstances, i.e. Ill-health, threat of violence or

intimidation etc). In such circumstances/instances a sworn declaration

must be submitted to the Executive Committee

– Contact the member subject of the complaint to advise of the official

complaint and request the member to submit a written statement of


– In cases of disputes of a personal nature, the Elected Officers will

attempt to resolve the situation amicably and to the mutual satisfaction

of the parties concerned

– If settlement cannot be agreed between the parties, or if the offence

merits it, then a disciplinary hearing will be arranged as soon as


– Contact the Club’s Legal Advisor if required and supply copies of all


– Notify all parties as to the hearing date and ensure the parties have all

relevant copies of paperwork in good time prior to the hearing, copies

to be sent by 1st class recorded delivery

3. Disciplinary Hearing

– The Clubs Secretary shall take charge of the hearing and all questions will be addressed

through the Secretary

– A disciplinary committee will be appointed which will consist of: –

1. the club chair person

2. two members of the Executive Committee

– The club will appoint a case presenter, who will normally be the Investigating Officer

– All witnesses to be interviewed and all written evidence to be reviewed at the hearing.

– No witnesses or statements can be introduced at the hearing without prior notice and

copies of all written evidence produced for consideration prior to the hearing, to be

available in advance to the parties

– The Disciplinary Committee may adjourn the hearing to allow further evidence to be

referred to if the disciplinary committee considers it fair to do so.

– After the Disciplinary Committee has reached a decision, the subject of the complaint to

be notified in writing of such decision and informed of

any penalties within 7 days of the decision being reached, penalties will be effective from

the date of the decision.


Following the hearing, the Disciplinary Committee will apply such penalties as the

Disciplinary Committee consider appropriate, including temporary or permanent expulsion

of the offender from the club, such penalties will have immediate effect, notwithstanding

the possibility of an appeal in accordance with (Section 5) under noted. Offences of

cheating or being under the influence of alcohol or drugs during a club training sessions or

match or those involving threats of physical violence, will carry automatic expulsion from

the club and will preclude the offender from taking part in any FencingFit organised activity

in an official capacity.

The club will in all cases comply with the requirements of the Governing body and club

child protection policies including immediate notification of the police where required.


If an appeal of the decision or penalty is to be made then written notice of appeal by way

of 1st class recorded delivery to the Club Secretary must be given by the offender, within

28 days of being notified of the decision. No appeal will be valid or considered after that

period has elapsed. It will not be sufficient to state “I wish to appeal”, the offender must

give full written grounds for the appeal, stating exactly what is being appealed against and

the reasons for this. An appeal together with full and recorded argument may be

considered relative to: –

– the decision

– the penalty

– other

An appeal hearing will be convened as soon as practicable and will consist of an Appeal

Committee of 3 members of the Executive Committee who did not take part in the first

hearing and who will elect their own Chairperson (who will have the casting vote). New

evidence cannot be presented at the appeal hearing. The Appeal Committee shall have

power to amend or revoke any decision made at the pervious disciplinary hearing. The

decision of the Appeal Committee is final and binding on the parties

and not subject to further appeal.

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